For bookkeepers and CPA firms
The same report pack for every client, without the copy and paste.
We automate the preparation that comes before the accounting: turning exports into client packs, lining up bank transactions, and producing the deliverables that repeat every period.
- Fixed price, quoted up front
- Working on your data before the final payment
- 30 days of fixes included
What we automate
Four tasks that repeat for every client.
The judgment stays with your staff. We remove the exporting, pasting and formatting around it.
Monthly client report packs
By handFor each client, someone exports the profit and loss, balance sheet and aged receivables, pastes them into a template, fixes the formatting and saves a PDF.
AutomatedExports saved to a folder become a finished pack per client in your layout, with this month beside last month. A missing or malformed export is named in a log.
Bank reconciliation prep
By handBank downloads and the ledger export are sorted and checked off line by line before the actual reconciliation can begin.
AutomatedTransactions are matched on amount, date and reference using rules you agree to. You receive the unmatched items on each side, which is where the judgment is needed.
Recurring client deliverables
By handSales-tax worksheets, payroll summaries and KPI sheets are rebuilt for each client every period from the same exports.
AutomatedEach deliverable is produced by the same steps every time, named consistently and filed in the client's folder. A checklist shows which clients are done and which are waiting on data.
Chasing missing information
By handStaff keep a spreadsheet of which clients have sent their statements and documents, and write the reminders one at a time.
AutomatedEach client's folder is checked against what is expected for the period. You get a list of what is missing and draft reminders for a person to review and send.
What a first project looks like
One task, one fixed price.
A first project usually covers one deliverable for a few clients, so you can compare it with last month's hand-built version.
One export in, one report out
$500 to $900
For example, a formatted monthly pack built from one accounting export per client.
Two exports matched, with an exceptions list
$1,000 to $2,000
For example, a bank download matched to the ledger export, with a list of unmatched items on each side.
Scheduled and monitored, or writing back into a system
$2,000 to $5,000
For example, packs produced for every client on a set day and filed automatically, with an alert if a run fails.
To quote, we ask for one sample of each export and of the finished result, with anything sensitive blanked out. You see it running on your own data before paying the balance, and 30 days of fixes are included. Anything likely to cost more than $5,000 starts with a paid discovery step.
Demonstration
See month-end reconciliation prep as a working example.
A bank statement matched to the ledger, with the exceptions listed
120 bank lines are matched against a ledger export in three logged passes. 110 match automatically. Five probable matches, including a check keyed with two digits swapped and two entries keyed twice, go to a person and are never accepted automatically.
View the reconciliation reportThis is a demonstration built on invented data for a made-up company. A second example, a weekly report built from two exports, uses the same method: clean, match, list the exceptions.
Questions
Before you ask.
Which accounting software does this work with?
Anything that can export a report to Excel or CSV. QuickBooks Online and Xero are examples of systems businesses commonly export from. They are examples only. We have no partnership with, or certification from, either.
Does this replace review by an accountant?
No. It prepares the material. Your staff still review every pack and complete every reconciliation.
How is client financial data handled?
We ask only for what the project needs. Sample files can have names and account numbers blanked out. The finished automation can run on a computer in your office, and we delete our working copies when the project ends.
Can we talk it through first?
Yes. Ask for a call in your message and we will arrange a time. There is no charge for that first conversation.
Get a quote
Tell us which deliverable takes the longest.
Describe it in a few sentences: what gets built by hand, for how many clients, and from which exports. We reply with whether it can be automated and a fixed price. A free first call is available if you would rather talk it through.